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Version 3.6 Information | February 12, 2016

 

  • New Version of the Application Framework (Click Portal 6.2.3) that provides:
    • Drag and Drop document functionality
    • Better search abilities
    • Inline editing of some data 
       
  • IRB Changes
    •  Form Changes
      • ​Q6a.2, HSC Locations - the "other" option has been changed to say: "Describe other locations at HSC"
      • ​Q6c.1, CHLA Locations - added new satellite locations to the list of study sites
      • Q17.1 changed "all" to "each" for clarity
      • Q18.1 changed "all" to "each" for clarity
      • Q 24.7 - Added instructions and link to consent templates
      • Q 26.4 altered to give examples for what counts as a third party receiving data or specimens
      • Q 39.5 altered to allow conflicted parties to be identified even if a disclosure is not linked
      • Amendment Q 1.4 altered to say: "Are there changes in study procedures or study visits that will require changes to the budget or funding?"
      • Amendment Q 6.4 altered - changed "reconsented" to "be informed of these changes"
    • New ability to preview what your consent will look like after stamping
    • Co-Investigator sign off and PI assurances have been enhanced so that a disclose conflict shows up in the history log and also the person is identified directly in 39.5 following the activity.
    • CITI Integration. Human Subjects and GCP training records will automatically be populated into iStar
    • OnCore Integration (future oriented functionality). When the OnCore clinical trials system is used, you can now connect the OnCore trial and the IRB application.
    • Outlook invitations for Committee meetings with ability to process responses
    • Web Service for DEWARs created (future functionality)
    • DHS notices are now automatically sent-out for those studies involving LAC+USC
    • A new link to NHSR applications was added to the IRB Studies page
    • Re-worked the Flex Policy reminder notices so that language from CHLA gets inserted when appropriate
    • NHSR Form now has a title field and the instructions at the beginning directs people not to use the form if they are receiving federal support for the project.
    • NHSR applications can now be withdrawn. The PI or the assigned IRB Analyst can initiate the withdrawal.
    • Disabled old approval templates that are no longer being used by UPC.
    • Added instructions to various activities
    • Various miscellaneous bug fixes

 

  • IACUC Changes
    • Amendment titles are now automatically generated
    • PIs will now be notified via email if there is a PI Change in AM/CR
    • IACUC Protocol Q 1.7 was added regarding Animal Housing and Procedures
    • IACUC Species Q 16.7 (Surgical Procedures) is now a checkbox list populated by protocol personnel instead of a textbox 
    • IACUC PI & Staff homepage:  Added "AM/CR Opened" column; Removed "IACUC Specialist" column; New section added for all protocols "Designated for Monitoring"
    • Amendment and Renewal sections:  Added "Parent Project" column; Removed "IACUC Specialist" column
    • CR and AM are now automatically withdrawn when a protocol is terminated
    • Renewal Dates are now automatically calculated
    • Administrative Review workflow now expanded to protocols
    • Items are now automatically archived after 90 days and PIs can "Request Reactivation" for them to go back to the Expired state; Email Reminders are sent in 30, 60, 90 days intervals to PIs, Co-Is, and Study Contacts
    • IBC and RSC are now yellow flagged when the amendment indicates a change to the biosafety and radiation applications or if the appropriate sections were changed
    • Renewal Dates calculation updated; Adjust Renewal Date activity modified
    • Wording for Annual Renewal Expiration notices were updated
    • Clarified instructions on Amendment page
    • Record Minutes for Chair Confirmation will now alert the specialist if the chair is in protocol
    • Vet Review emails are now fixed so both the assigned vets and IACUC specialists will be notified
    • Non Compliance Report workflow was updated
    • IACUC Member homepage: Reworked "Amendments" and "Renewals" sections for faster load times
    • Various miscellaneous bug fixes

 

  • IBC Changes
    • IBC Minutes now contains "Containment Level"
    • New message template for Expedited Review AMs was added
    • Various miscellaneous bug fixes

 

  • RSC Changes
    • Study Contact was added as a role for personnel; Study Contacts will be CC'd on all PI correspondence
    • Section 1.5 now contains the species/strain information for IACUC protocols
    • Allow staff to designate non-board certified personnel in HD1.2 for DEXA procedures
    • "Send RUA Ready Notification" is now an available activity for staff during pre-submission
    • "Re-Issue Approval Letter" is now an available activity for staff after an application has been approved
    • "Changes Requested" activity is now available for tabled protocols and protocols with stipulations
    • Agenda was updated so that Renewals would appear after Permit Amendments
    • Various miscellaneous bug fixes

 

  • Meeting Changes
    • Can now send the meeting invitation as an Outlook meeting invitation
    • System can process meeting responses as accepted or declined attendance

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